Current Rates & Codes

Information on this Page:

Budget Rates and Policies

Facilities and Administrative (F&A) Cost Rates — effective through June 30, 2020 [pdf]

This Agreement is effective as of June 30, 2016.

The ORSP Program Development Specialists can assist in determining the proper F&A rate to use.  Please contact your PDS for budgeting assistance.

Please always use the CURRENT UM TRANSMITTAL SHEET FOR SPONSORED PROJECTS.

ON-CAMPUS Research 46.0% MTDC
Instruction 50.0% MTDC
Other Sponsored Activity 30.0% MTDC
OFF-CAMPUS Research 26.0% MTDC
Instruction 26.0% MTDC
Other Sponsored Activity 23.0% MTDC
Cognizant Federal Agency Department of Health and Human Services (DHHS)
Point of Contact Ernest Kinneer
Telephone Number 214-767-3261
Date of Agreement June 30, 2016 (for copy of agreement, click PDF link above)
Type of Agreement Modified Total Direct Costs (MTDC) 1,2

1Modified Total Direct Costs (MTDC) consists of all salaries and wages, fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). Modified total direct costs shall exclude equipment, capital expenditures, charges for patient care, rental costs of off-site facilities, tuition remission, scholarships, and fellowships, participant support costs, and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

In addition, recharge center rates (e.g., Supercomputer, Teleproductions, UM Field Station, etc.) may have to be excluded. Check with ORSP.

2According to 2 CFR 200--Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, items such as administrative and clerical staff, office supplies, postage, duplication, local telephone costs, and memberships should normally be treated as indirect costs (i.e. not charged as direct costs in proposal budgets). Direct charging of these items may be appropriate where a major project or activity explicitly requires such costs and they can specifically be identified with the project or activity; in these cases the costs should be sufficiently justified.

3Off-Campus definition applies for all activities performed in facilities not owned by the institution and to which rent is directly allocated to the project. Only one F&A cost rate will be used on a project budget. If more than 50% of a project is performed off-campus, the off-campus rate will apply to the entire project. Check with ORSP.

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UM Fringe Benefit Rates — effective July 1, 2018 (updated 5/18/2018)

Faculty/Staff [pdf]

        32.26% of project salary/wages

Graduate Assistants [pdf]

  • Budgeted at an estimated 15.0% of graduate stipend [NOTE: This is an INCREASE from 8% budgeted in 2018.]
  • This rate applies to graduate assistantships during the academic year only
  • This rate is an estimate only. Actual amounts may vary from this estimate according to the benefit selected by each individual student employee. 
  • Students receiving graduate assistantships will receive health insurance coverage; this rate includes the cost of health insurance.

‚ÄčStudents paid at an hourly rate (non-assistantship undergraduate and graduate students) [pdf]

  • Budgeted at an estimated 3.0% of salaries and wages
  • For graduate students who are not receiving assistantships on the sponsored program, but are paid during the academic year, use this rate.
  • For all graduate students who are being paid hourly to work during the summer (regardless of whether they receive an assistantship during the academic year), use this rate for summer wages.
  • Use this rate for all undergraduate students being paid on a sponsored program.

Budget Justifications

FOR ALL FRINGES, in the Budget Justification, be sure to include the boilerplate language on the estimated nature of the fringe calculations:

"Fringe benefits for faculty and staff are calculated at the University’s average rate of 32.26% of salary.  Fringe benefits for graduate research assistants are calculated at the University’s average rate of 15.0% of stipend.  Fringe benefits for students paid hourly (graduate or undergraduate) are calculated at the University’s average rate of 3.0% of wages.  The University uses average rates for budgeting fringe benefits; however, charges made to the sponsor will be for actual fringe benefits paid per individual."

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Graduate Assistant Tuition Remission Cost and Policy

Tuition Remission Cost for 2018-2019
$4,275 is current per semester for full-time graduate assistants, Academic Year 2018-19 (9 hrs).  (updated 5/30/2018)
Budget for a 3% tuition increase per year for each subsequent year.

University Guideance on Charging Graduate Tuition to Grants and Contracts: Tuition remission for graduate assistants is REQUIRED on grants and contracts unless documentably disallowed by the agency or program. Any such disallowances must be approved at or before the transmittal time by the Vice Chancellor for Research and Sponsored Programs.

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Cost Sharing Policy and Procedures

University Policy: Cost sharing should be included in the budget accompanying a proposal submission ONLY if such arrangements are required or encouraged by the sponsor's program guidelines. 

Procedures: To request cost share assistance from the ORSP, complete and submit the Request for Cash Cost Share Assistance form (available from the Budget Forms page). The form must be accompanied by a brief Abstract or Statement of Work, budget for both the funds being requested from the sponsor and for the cost share funds, and documentation from the sponsor regarding cost share requirements. Submit this form to the ORSP at least thirty (30) days before the proposal is due.

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NIH Salary Cap NEW

Maximum Rate (as of January 1, 2018)
$189,600 per year (Executive Level II) [NIH source]

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NSF Consultant Payment Constraints

In 2006, NSF removed the constraint that limited payments to consultants under NSF awards. Payments, however, should be comparable to the normal or customary fees charged and received by the consultant for comparable services, especially on non-government contracts and grants.

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Travel

Reimbursement Rates for Meals- The maximum state reimbursement rate is $41/day with high cost areas ranging up to $56. The maximum daily meal allowance for international travel increased to $61.  For more information, go to:  Purchasing/Travel.

Mileage- The current mileage reimbursement rate is $0.545 per mile.   (updated 1/11/2018)

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Codes and Classifications

Federal Employer Identification Number (EIN)
64-6001159 [for copy of IRS letter, contact ORSP]
Dun and Bradstreet (DUNS) Number
DUNS # 067713560
Commercial and Government Entity (CAGE) Code
4B836
DHHS 12-Digit EIN
1646001159A1
NSF Organization Code
00244060000
Federal Interagency Committee on Education (FICE) Code
002440
Department of Health and Human Services' Payment Management System (DHHS-PMS) Payee Identification Number
9R01
Basic Current Carnegie Classification
Doctoral Universities: Highest Research Activity
Type of Organization
public college/university — nonprofit, tax-exempt- 501(c)(3).pdf, non-land-grant

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Compliance and Assurances

Animal Care and Use for Instruction, Demonstration, or Research
Animal Welfare Assurance Number: D16-00232
Accredited by the Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC)
Effective Date of Accreditation:  October 8, 2009
Contact: IACUC Research Compliance Specialist
Protection of Human Subjects in Research
Human Subjects Assurance Number: FWA00008602
(approved May 25, 2005)
Contact: IRB Research Compliance Specialist
Biological/Chemical/Radiological Safety
Contact: UM Department of Health and Safety
Misconduct in Research
University of Mississippi Research Misconduct Policy
revised October 2004
Contact: Vice Chancellor/ORSP, 304 Lyceum
Objectivity in Research (Conflict of Interest)
University of Mississippi Objectivity in Research Policy
October 1995; revised May 1996
Contact: ORSP, 915-7482 or research@olemiss.edu
Standard Federal Assurances (Debarment/Suspension, Drug-Free Workplace, Lobbying)
Information on Standard Federal Assurances
Contact: ORSP, 915-7482 or research@olemiss.edu

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Titles and Addresses

Applicant or Applicant Organization
The University of Mississippi
Office of Research and Sponsored Programs
100 Barr Hall
PO Box 1848
University MS 38677-1848
voice: 662-915-7482
fax: 662-915-7577
email: research@olemiss.edu
 
Authorizing Institutional Representative FOR PROPOSALS (signs proposals, certifications, etc.) 
Jason G. Hale
Director of Research Development
Office of Research and Sponsored Programs
[see contact information above]
(Also, please list Jason Hale as Administrative Contact on all PROPOSALS)
 
Authorizing Institutional Representative FOR AWARDS (signs awards and agreements.)
Renita L. Gray
Manager of Sponsored Programs Accounting
Office of Research and Sponsored Programs
[see contact information above]
(Also, please list Renita Gray as Administrative Contact on all AWARDS and CONTRACTS)
 
Fiscal Officer or Financial Officer
Ms. Joy Tatum Shideler
Director of Accounting
113 Falkner Hall
PO Box 1848
University MS 38677
voice: 662-915-6538
fax: 662-915-7001
email: jtshidel@olemiss.edu
 
 
Mississippi Institutions of Higher Learning Board of Trustees
http://www.ihl.state.ms.us/about.asp
 
IHL System Audit Reports (includng System Financial Statements and Reports Required by Uniform Guidance)
 
 
Congressional District
MS-001
 
 
Legislative Districts
MS House District #12
 
MS Senate District # 9