NOTES for FY19:
A number of changes have been made to the ORSP Faculty Travel Grants application process for Fiscal Year 2018. The purpose of these changes is to streamline, accelerate, and simplify the application approval process. Key changes:
- Due to high demand for limited funds, for the rest of FY18 (from March 2018 through June 2018), applications will only be accepted from Assistant Professors.
- In FY18, ORSP made 86 Faculty Travel Grants totaling ~$59,000 (out of 109 applications received requesting a total of ~$96,000)
- For FY19, we have budgeted ~$60,000. To make sure the funds last the entire year, the review committee will, as a rule, not spend grant more than $5,000 in awards in any one month.
- Exceptions to the One Trip/Year Policy will be considered for travel to funding agencies (or events conducted by funding agencies) or to collaborate with colleagues at UMMC
ORSP Faculty Travel Grants provide funds to offset the costs of faculty travel activities that will enhance research, scholarship, or creative achievement efforts.
Priority consideration is given to applications submitted by tenure track assistant professors, and that have the potential to lead to grants, collaborations, or other scholarly achievements. Funding for other faculty members will be considered when funds are available. Departmental and school approval of travel applications are now optional and submitted online. When provided, they may be considered favorably in the review process, especially when accompanied by either matching funds, strong statements of endorsement, or both. Failure to obtain departmental or school/college approvals or endorsements will NOT disqualify an application from receiving an award. However, per UM Travel Policy, appropriate administrative approvals are required on all Travel Authorizations and Travel Reimbursement Vouchers.
- Applicants must be tenured or tenure track (T/TT) faculty members in full time status
- Applicants must not have yet received an ORSP Travel Grant for the current fiscal year. Exceptions to this One Trip Policy will be considered for faculty proposing trips to visit funding agencies or to attend events sponsored by funding agencies (e.g., grantwriting workshops), or who are travelling to collaborate with UMMC faculty.
Per Award ~
Maximum for domestic travel: $700 (unless otherwise noted)
Maximum for international travel: $1,200
Award Cycle: Once per month throughout the year.
Eligible Expenses: Grants cover eligible expenses, up to award amount, incurred in accordance with UM travel policies. Funds transfer as direct travel reimbursements after completion of trip and submission of UM travel reimbursement form.
Applications for domestic and international travel will be accepted at any time, from one year before travel until the appropriate deadline. All complete applications received by the 15th of each month will be reviewed as a batch by the 25th. Example: For travel beginning anytime in August, the application is due no later than July 15 at 5:00 p.m. If the 15th falls on a weekend or holiday, applications are due the next working day.
Travel Applications are now completely online, and must be completed via Ole Miss InfoReady Review Portal at http://olemiss.infoready4.com no later than 5:00 p.m on the 15th.
Be sure to allow enough time for processing a UM travel authorization if you receive support. For international travel, your completed and signed authorization should reach the Travel Office a week before your trip--sooner if a travel advance is requested. Do NOT include the travel authorization with your application to the ORSP.
- Login to the Ole Miss InfoReady Review Portal at https://olemiss.infoready4.com/. First time InfoReady users will need to request an account.
- Select the ORSP Faculty Travel Grants FY 2018 competition.
- Click on the gray Apply button to start your application.
- Enter the required information, to include: applicant information, travel destination and dates, amount of ORSP request, amounts of other matching funds provided by department/school (optional), detailed purpose of trip, detailed budget, and the e-mail addresses of Chair and Dean (or those they have authorized to provide the optional endorsement/approval of your request).
- Save the application at any time to come back and finsh it later.
- Click "Submit" to submit the application by the 15th.
ENDORSEMENT, REVIEW, AND NOTIFICATION
Your Department/Dean contacts will receive e-mails inviting them to endorse/approve your application. These endorsements/approvals are optional, but if completed, provide a mechanism for these Administrators to affirm any financial commitments that you may have asked them to contribute toward your trip, and/or to provide a statement of endsorsement of the value of the proposed trip to your scholarly career. Such endorsements may be taken into consideration by the committee evaluating and making funding recommendations on your request.
Applications will be reviewed by the University Research Board Travel Committee. Generally, applicants will be notified of the committee’s decision via email by the 25th of each month. After notification of award, UM Travel Authorization must be completed by award recipients and processed through normal UM travel procedures. Note that the ORSP will need to approve your authorization and enter an account number for its share of the total funding. To inquire about the status of a pending request for which notification has not been received by the 25th, e-mail firstname.lastname@example.org.
REIMBURSEMENT AND REPORTING REQUIREMENTS
Awardees are bound by all UM travel policies that pertain to their mode of travel and destination. See www.olemiss.edu/depts/procurement/travel1.html for details. Supporting documentation that the funds were spent in accordance with the original application intent is required for reimbursement and subject to ORSP audit.