Submitting Funding Proposals

The ORSP accepts Sponsored Project Proposals electronically through our Transmittal Sheet System (TSS). The transmittal process:

  • informs all affected parties of the proposed project;
  • documents their knowledge of and support for the proposed project;
  • documents any needed and committed cost-sharing for the proposed project;
  • documents other institutional reviews/approvals that may be necessary because of the specific nature of the project;
  • documents whether the Principal Investigator or any member of the proposed research team does or does not have a significant financial interest in the proposed project.

Following submission of a Sponsored Programs Action Notification (SPAN) Form four-to-six weeks before the proposal submission date, a transmittal should be completed for all projects for which external funds are sought or received by the University, excluding gifts. The Principal Investigator or Project Director is responsible for completing the form and obtaining signatures of the department chair, dean, regulatory committees as applicable, and other unit signatures or initials as required.

Sponsor Notification of Sexual Harassment or Other Forms of Misconduct Acknowledgement and Consent Form

In accordance with federal and non-federal sponsored funding agencies’ policies, as well as the University of Mississippi’s Non-Discrimination and Sexual Harassment Policy and Complaint Procedure, the Office of Research and Sponsored Programs (ORSP) may require access to investigations, findings, or determinations relating to an alleged violation of sexual harassment, unlawful discrimination, and other forms of misconduct made against Investigators serving on funded sponsored projects in order to assess whether  Sponsor notification is required. Investigator is defined as faculty, staff or students serving as Project Directors, Principal Investigators, and any member of the research team who is responsible for the design, conduct or reporting of the research.

As such, Investigators who are proposing to serve or who are awarded to serve on federal and non-federal funded sponsored projects must consent to the this statement.

Financial Conflict of Interest Assurance

The UM Financial Conflict of Interest Assurance (third page of Transmittal Sheet) must be completed by all persons who have design, conduct, or reporting responsibilities for the proposed project, including students. Print as many copies of the third page as needed for all personnel affected by this policy. Before completing the form, all affected personnel should review the University of Mississippi Objectivity in Research Policy.

PHS (and AHA, ACS, and some additional private sponsors) applications require an additional form:  Significant Financial Interest Disclosure Form.

The completed and signed Transmittal Sheet with Assurance forms should be forwarded along with the project proposal and budget to the Office of Research and Sponsored Programs for internal review and approval, allowing at least five working days for this to be accomplished. ORSP reviews proposals for complete information, budget accuracy, and compliance with University policies, sponsor guidelines, and federal regulations. Upon approval of the proposal and budget, ORSP obtains the signature of the Vice Chancellor for Research and Sponsored Programs — the University’s authorizing official for grants and contracts — to complete the Transmittal Sheet and proposal documents. The Principal Investigator will be notified when review and approval is complete and the proposal can be submitted to the sponsor.


  • To expedite the review process, Principal Investigators may circulate a draft proposal with the Transmittal Sheet and budget; however, one complete copy of the final proposal (as sent to the sponsor) must be provided to ORSP at the time of submission. In addition, ORSP highly recommends advance submission of draft budgets for staff review in order to prevent last-minute revisions and delays.
  • For more information on the transmittal sheet and instructions for completion, see Guide to the UM Transmittal Sheet for Sponsored Projects.
  • For a generalized outline of roles and responsibilities, see Proposal and Award Processing Path.


ORSP Standard Budgets