In the event of an evacuation of animal facilities, AR personnel are to gather at the predetermined regrouping site, which is the porch outside the Office of Health and Safety, or outside the entrance to the AR Receiving Dock.
- Animal health checks: All animals will be checked as soon as access to the facility is permitted by the fire safety personnel. Dead animals will be removed from cages and placed in the animal morgue or alternate cold rooms or cremated. Animals that need to be relocated due to fire damage to the facility will be relocated to another suitable housing facility. The health and suitability for research of surviving animals is evaluated by the veterinarian(s) for the area.
- Food and water supplies: Any food or water which might have been damaged in affected areas will be discarded. If fire or water damage destroys any or all of the feed supply, the feed vendor or distributor will be contacted for immediate replacements. Any feed that cannot be obtained from the local vendor will be ordered for overnight delivery from the distributor. Spoiled or contaminated feed will be immediately discarded. Feed may also be obtained from another facility.
- Sanitation: Normal sanitation resumes after the all-clear is announced by the Safety Office or Fire Department personnel on site. Facilities and equipment which have been exposed to fire, smoke, fumes, or water may require special handling as determined by the Operations Manager. Special equipment may be needed to remove odors or smoke damage. If cagewashing equipment has been damaged, equipment may be sanitized using another facility's cagewasher or by hand washing; this is decided by the Operations Manager and veterinarian(s) for the facilities involved.
- Environmental support: Effects on environmental systems are evaluated when occupancy is allowed. If gross outages or abnormalities are detected (e.g., loss of air supply, exhaust, or temperature control) these are reported to the Physical Plant or Engineering Department for the building. Actions are taken as described in the sections: 4.1 - Air Handling Problems; 4.5 - Electrical Power Outage; 4.7 - Flood; 4.11 - Temperature Problems; and/or 4.13 - Water Supply Interruption. If the environmental problems are severe, animals may need to be evacuated and relocated; this is the decision of the Director/designee in consultation with the veterinarian(s) for the area.
- Personnel: If a fire occurs during working hours all employees must vacate the facilities immediately and report to a predetermined place and wait for further instructions (see Emergency Evacuation in Section 3). If a fire occurs after regular operating hours an attempt will be made to notify key employees to report to work at the discretion of the Director/designee. The Operations Manager, Supervisors, and all veterinarians will be notified of an after-hours fire and whether they should report to work or muster other staff.